When you invite a driver to complete licence checks through Driver Codes, they are presented with a six-step mandate wizard inside the app. The driver must scroll to the bottom of each step before the Continue button becomes active. On the final step they provide a handwritten signature using their finger or a stylus.

This document shows the full text of each step exactly as it appears in the app. [Company Name] represents your organisation's name as configured in Driver Codes.

Step 1 of 6 — About this request

Why: [Company Name] needs to verify and continue to verify your entitlement to drive in connection with your employment or contractor engagement. This helps them meet their own duty of care and, where applicable, their legal obligations.

Who we are: Driver Codes is operated by RSMT Limited. RSMT Limited is the data controller for obtaining and processing your driving record information as part of this check. We are registered with the DVLA to access driver data as a controller, so we run the check in our own name and share the result with [Company Name] as a separate data controller for its own use of the result.

Tap Continue to read and sign this authority. You may need to scroll on later steps to enable the Continue button.

Step 2 of 6 — Information we will access

If you sign this authority, Driver Codes will obtain and share with [Company Name] the following information from your driving record:

• Personal details — name, address and date of birth
• Driving entitlements — the vehicle categories you are licensed to drive, with any associated restriction codes
• Endorsements & disqualifications — any valid endorsements and any disqualifications currently recorded
• Certificate of Professional Competence (CPC) — Driver Qualification Card (DQC) status and details, where held
• Digital Tachograph Card — card details held on your record
• CPC periodic training — if you have linked your DVSA Driver CPC training account in the app, your training hours and module data will also be shared

This information is obtained from:

• the DVLA View Driving Licence service (in the concierge method)
• the DVLA computerised register of drivers (in the ADD fallback method)
• the DVSA Driver CPC training records, where you have linked your account

Step 3 of 6 — How we obtain your information

Driver Codes will obtain your driving record using one of two methods, depending on which is operationally available at the time of each check. By signing this authority, you are authorising Driver Codes to use either method.

Method 1 — Driver Codes concierge workflow (primary method)

Driver Codes generates a DVLA share code using the View Driving Licence service, acting under the authority you are signing here, and uses that share code to retrieve your driving record information from DVLA. Where you have linked your DVSA CPC training account, Driver Codes also retrieves your CPC training data.

Method 2 — DVLA Access to Driver Data (ADD) (fallback method)

Where the concierge workflow is not available or cannot complete, Driver Codes submits an enquiry under the DVLA Access to Driver Data (ADD) service. DVLA discloses your driving record from the computerised driver register to Driver Codes, as data controller, for the purpose of providing the driver compliance service to [Company Name].

Driver Codes decides which method to use for each check. Both methods are used solely for the purpose described in the previous step. Driver Codes will request your information as and when required by [Company Name] for the duration of this authority.

Step 4 of 6 — Duration and your rights

How long this authority lasts

This authority will remain valid until you are no longer employed or engaged to drive for [Company Name], or in any case no more than three years from the date you sign this declaration — whichever happens first.

If [Company Name] needs continued access after that date, you will be asked to sign a new authority.

Revoking your authority

You can revoke this authority at any time through the ‘Company checks’ section of the Driver Codes app. [Company Name] will be notified when you do so, and no further checks will be carried out using this authority. Revocation applies going forward only; it does not affect checks already completed.

Your data and your rights

How Driver Codes handles your personal data — including your rights of access, correction, restriction, objection and complaint — is explained in the Driver Codes Driver Checks Privacy Notice, available in the app or at https://driver.codes

DVLA handles your personal data in accordance with road traffic law and data protection law. For DVLA's own handling of your driver data, see the DVLA privacy notice at https://www.gov.uk/dvla/privacy-policy

Step 5 of 6 — Declaration

The driver reads the following declaration in full before continuing:

Step 6 of 6 — Your signature

The driver is shown their details pre-filled from their DVLA record, then asked to sign using their finger or a stylus.

The driver then signs in the box using their finger or a stylus. Three buttons are shown:

• Reject — declines the mandate; [Company Name] is notified
• Clear — clears the current signature to try again
• Accept — submits the signed mandate

After acceptance

Once the driver taps Accept, the mandate becomes active and [Company Name] is able to run periodic licence checks through Driver Codes for the duration of the authority (up to three years). The driver can view and revoke active mandates at any time from the Company checks section of the app.

This document reflects the Driver Codes app mandate flow as of May 2026. For the latest Driver Checks Privacy Notice, visit https://driver.codes/legal/checks-privacy.